WMed encourages extramural support of research and other scholarly activities that contribute to its overall mission. The acceptance of external funding, whether restricted or unrestricted, imposes certain obligations on WMed with regard to use, management, and accountability of those funds.
Sponsored Programs Administration (SPA) is WMed’s liaison with external funding agencies regarding financial and contractual obligations for all sponsored programs.
A sponsored award is funding from an external agency such as a private foundation, corporation, or governmental agency for an activity with a defined scope and purpose undertaken by WMed with the expectation of an outcome that directly benefits the provider.
Sponsored awards may be grants, contracts, or other formal agreements and may be related to research, education, community service, or other activities. The external funding agency is a “sponsor.” The activity supported by a sponsored award is a “sponsored program.” Each sponsored award at WMed has a designated Principal Investigator responsible for the overall conduct of the sponsored program.
The pre-award phase of a sponsored program encompasses all of the activity prior to receipt of the actual sponsored award. Key pre-award activities include:
- Budget development
- Protocol development
- Identification of collaborators
All sponsored award proposals must go through the WMed Institutional Approval Process before they can be submitted to a potential sponsor.
WMed personnel are encourage to reach out to SPA early in the pre-award process for assistance with developing sponsored award proposals.
The post-award phase of a sponsored program encompasses the receipt of the sponsored award through completion of the project. Key post-award activities include:
- Effort reporting
- Charging expenses to a sponsored award
- Progress reporting
- Financial reporting
- Collaborating with external entities
Significant changes to sponsored program in the post-award phase, known as Administrative Actions, always require institutional approval and often require sponsor approval.
WMed personnel are encouraged to reach out to SPA regarding any potential post-award changes as early as possible.
SPA uses the sponsored award management software Amplifund. Several features within the software are available to faculty and staff, including tools for finding and managing sponsored awards.
Contact SPA for more information and to be granted access to Amplifund.
WMed uses the clinical trials management software RealTime.
Contact the Center for Clinical Research for more information.