Institutional Approval Process

All proposals, applications, letters of interest, and other requests for funding must be reviewed and approved by a WMed authorized official prior to submission. This institutional approval process occurs concurrently with the development of the final proposal. 

Principal Investigators developing a proposal for a sponsored award must submit a completed Sponsored Program Approval Form to SPA no later than 2 weeks prior to the due date for a funding opportunity. This form captures key project and funding opportunity information needed to facilitate institutional approval.

SPA uses the Sponsored Program Preliminary Approval Form to track the status of sponsored award proposals, document institutional approval, coordinate WMed resources, and plan for submission of final proposals to potential sponsors.

When funding is awarded, the sponsored award is an agreement between the sponsor and WMed, not between the sponsor and individual WMed employees or departments. A sponsored award may take the form of a grant, subaward, contract, memorandum of understanding, letter, or other less formal notifications. All sponsored awards must be routed through SPA to obtain any required institutional authorized signatures and to create the unique sponsored award subaccount.