Frequently Asked Questions

  • I work more than 40 hours a week, can my effort be more than 100%?
    No. WMed adheres to federal guidance for the allocation of effort to sponsored programs. 100% effort is defined as the total activity for which you receive compensation from WMed. Your effort must equal 100% and be proportionately divided among the activities performed over the budget period.
  • What are the differences between direct and indirect costs?

    Direct costs are those costs that can be identified specifically with a particular cost objective or can be assigned easily with a high degree of accuracy. Costs meeting these criteria are either charged to the sponsored award or recognized as cost sharing according to the actual amounts expended.

    Indirect costs are those costs incurred for a common or joint purpose benefitting more than one cost objective, and not readily assignable to the cost objectives specifically benefitted, without effort disproportionate to the result achieved. Costs meeting these criteria are charged to the sponsored award according to the indirect rate agreed to in the award.

  • WMed has different rules for how grant funds are spent than the sponsor, which should I follow?
    Contact SPA for assistance in determining the appropriate way to use the awarded funds. SPA will help seek clarification from the sponsor. Generally speaking, the more restrictive policy shall apply.
  • I have data that I need to share with collaborators, what protections do I need to have in place?

    Transfer of sensitive data, including HIPAA protected information must be done under a Data Transfer and Use Agreement (DTUA). A DTUA describes the terms and conditions of the transfer, and places limitations on the recipient for use or further sharing of the data. Determination of the need for a DTUA is done on a case by case basis. Contact the WMed IRB or SPA for a review of your needs.

    The recorded webinar below provides an introduction to the need for and use of DTUAs.