Research Day

 2020 Research Day Pre-Registration
 

Research Day 2020

Online Abstract Submission Form

2020 Research Day Deadlines

  • Thursday, January 2: Online form opens for abstract submission
  • Thursday, January 23: Deadline to submit exempt research studies to the IRB (irb@med.wmich.edu)
  • Friday, January 31: Deadline for abstract submission at 11:30 p.m. (EST)
  • Wednesday, February 5: Scoring begins
  • Wednesday, February 19: Complete judging of abstracts
  • Monday, February 24: Authors notified of results
  • Monday, March 16: Deadline for poster submissions - MUST submit to researchday@med.wmich.edu
  • Monday, March 30: Oral PowerPoint presentation deadline – MUST submit by 12:00pm (EST)
  • Tuesday, March 31: 2020 Research Day (Poster Presentations)
  • Wednesday, April 1: 2020 Research Day (Oral Presentations)

IRB Assistance with Abstract Submissions

As you are preparing to submit your Research Day Abstract Submission and you’re trying to determine if/what IRB oversight is required, please contact the IRB at 269.337.4345. If you would like an in-person consultation, please visit us on the fourth floor of the W.E. Upjohn M.D. Campus. Office hours are Monday-Friday, 7 am – 5 pm. If you have questions outside of our office hours, please send an e-mail to irb@med.wmich.edu or contact IRB Director Maureen Owens at 616.808.9159. The electronic IRB application is available at https://imedris.med.wmich.edu.

Additionally, please note the deadlines above (January 2, January 23, and January 31) regarding the abstract submission form. If you have any questions, please send your emails to researchday@med.wmich.edu.

Research Day Submission Categories

  • Basic Sciences: Activities related to fundamental, theoretical, or experimental sciences including development of technologies and techniques.
  • Clinical: Activities related to safety and effectiveness of medications, devices, diagnostic products; and treatment regimens intended for human use, including analysis of established clinical practice and case presentations.
  • Community and Public Health: Activities related to identifying and addressing community health needs.
  • Medical Education: Activities related to the design, development, and implementation of educational programs or events, including the utilization of technology in the classroom setting.
  • Social and Behavioral Sciences: Activities related to the investigation of human society, social relationships, and human behavior.

Note: Oral presentations will be awarded to the top abstracts.

CE Accreditation

In support of improving patient care, Western Michigan University Homer Stryker M.D. School of Medicine is jointly accredited by the Accreditation Council for Continuing Medical Education (ACCME), the Accreditation Council for Pharmacy Education (ACPE), and the American Nurses Credentialing Center (ANCC), to provide continuing education for the healthcare team.

Credit amount subject to change.

Interprofessional Continuing Education
This activity was planned by and for the healthcare team, and learners will receive 3.5 Interprofessional Continuing Education (IPCE) credits for learning and change.

Physicians
Western Michigan University Homer Stryker M.D. School of Medicine designates this live activity for a maximum of 3.5 AMA PRA Category 1 Credits™.  Physicians should claim only the credit commensurate with the extent of their participation in the activity.

Pharmacists & Pharmacy Technicians
Western Michigan University Homer Stryker M.D. School of Medicine designates this activity for 3.5 contact hours for pharmacists and pharmacy technicians.  Pharmacists and pharmacy technicians should claim only credit commensurate with the extent of their participation in the activity.

Abstracts, Posters and Oral Presentations

For WMed-affiliated Research Day entries, please see the suggested poster templates below. If you prefer to develop your own poster, please ensure you use an official WMed logo with the appropriate dimensions, which can be found in the WMed Identity Guide. Links to the official logos are provided below. Guidelines for abstracts and scientific posters are also available from the Division of Epidemiology and Biostatistics.

These templates are used as a guideline for your poster design, but are not required. If you plan to use a different template, please be sure to email your FINAL artwork to Laura Eller, Director of Communications, for approval, to insure that your poster will be paid for. These templates are already sized to be printed at 42” tall x 63” wide and do not need to be adjusted. If you are the presenting author and are WMed-affiliated, please be sure to have the WMed logo present on your poster. If you chose to use a different poster template, please obtain the appropriate WMed logo from Laura Eller.

  • Poster Templates
  • Poster Printing Details
  • Resident Research Poster Requirements
    • Resident research posters for all programs are charges to Resident Affairs 7960.24H, not to department or R&E budgets.
    • Requests for resident Research Day posters must be submitted to the Research Day e-mail. Please DO NOT submit on your own.
    • The Associate Dean for Graduate Medical Education (Dr. Overton) will review/approve requests in OneSource.
    • The resident must submit their FINAL poster in PDF form.
    • Please do not change the sizing of the slide as it is formatted appropriately to full print size. 
    • Must submit by March 16th
    • Please submit to researchday@med.wmich.edu
    • WMed will pay for the basic poster format from FASTSIGNS. If the resident orders more options, the resident will be responsible for the additional cost, unless a conference requires special poster dimensions.
    • WMed DOES NOT pay late charges from FASTSIGNS. Late charges are due at time of pick-up.
    • If an invoice is sent to the resident or program for a Research Day poster, send the unsigned invoice to the research day email/inbox. We will be picking up the posters from FASTSIGNS and can confirm its receipt. 
  • Medical Student Research Poster Requirements
    • Resident research posters for all programs are charges to Educational Affairs 7760.20E, not to department or R&E budgets.
    • Requests for student Research Day posters must be submitted via the Event Coordinator, Leah Bader. Please DO NOT submit on your own.
    • The Associate Dean for Educational Affairs (Dr. Busha) will review/approve requests in OneSource.
    • The student must submit their FINAL poster in PDF form. 
    • Please do not change the sizing of the slide as it is formatted appropriately to full print size. 
    • Must be submitted by Monday, March 16th
    • Please submit to researchday@med.wmich.edu
    • WMed will pay for the basic poster format from FASTSIGNS. If the student orders more options, the resident will be responsible for the additional cost, unless a conference requires special poster dimensions.
    • WMed DOES NOT pay late charges from FASTSIGNS. Late charges are due at time of pick-up.
    • If an invoice is sent to the student for a Research Day poster, send the unsigned invoice to the research day email/inbox. We will be picking up the posters from FASTSIGNS and can confirm its receipt. 
  • Abstract Submission Requirements

    Abstracts should describe the rationale for the research project including relevant background information, methods, results and a brief discussion/conclusion. Abstracts are limited to 250 words, and are recommended to be written in a structured format with subheadings, for more detailed information see the Abstract Submission Requirements below.

    • Research Abstract:
      • Background or Introduction
      • Objective or Purpose
      • Methods
      • Results
      • Discussion/Conclusion
         
    • Case Report Abstract:
      • Introduction
      • Case History or Case Description
      • Discussion/Conclusion
         
    • IRB approval is REQUIRED for any research involving more than three human subjects.
    • Images will NOT be accepted in any abstract (i.e., graphs, photos, tables).
    • References should NOT be included in the abstract.
    • For WMed-affiliated abstracts, students and residents MUST work with a faculty mentor.
    • Abstract Submission Deadline: Friday, January 31, 2020 at 11:30 p.m. (EST).
  • Oral Presentation Requirements
    • Oral presentations MUST include a disclosure slide following the title slide.
    • Slides should be created using PowerPoint
    • Oral Presentation Deadline: Monday, March 30, 2020, by noon (EST). PDFs should be e-mail to researchday@med.wmich.edu. (Please note: If you are not WMed-affiliated, this step is not required for you as you are able to choose you own printer for your poster but please ensure enough time for printing by the company you choose.

Additional Resources

All potential Research Day participants have access to additional resources for creating scientific posters and abstracts via the WMed Library.